The Quebec Port Authority issues a Port Pass to grant access to its facilities and working sectors. The conditions of deliverance and of use of this Pass are described in this section.
Please read this section carefully before sending your Port Pass request. All incomplete requests will be rejected.
1. Who can obtain a Port Pass?
- Employees of companies working at the Port of Québec;
- Suppliers of companies working at the Port of Québec;
- Any other person who can justify his/her presence on Port territory with frequent passages (twice a month or 12 times a year).
2. How do you request a Port Pass?
2.1. Employees of the port’s users and of companies working in the Port of Québec: Each user and company working in the Port of Québec has a designated person who can authorize Port Pass requests. Please refer to this person.
2.2. Clients and suppliers of the port’s users and of companies working in the Port of Québec: the applicant must obtain an authorization from the company working in the port which must be sent in writing to the QPA’s Security Officer. Upon receiving this authorization, the Port Pass will be issued.
2.3. Ship-owners: Ship-owners must send their Port Pass requests to the QPA’s Security Officer for their employees and suppliers.
2.4. Any other person: All other applicants must receive an authorization from a Port user or a company working in the Port of Québec or ask for an authorization from QPA’s Security Officer.
2.5. To forward your request:
2.5.1. By email: You can request a paper form or send your completed form with a photo (digital in jpg format; low resolution accepted) of the applicant by email at firstname.lastname@example.org.
2.5.2. In person: at the Quebec Port Authority’s office at 150 Dalhousie Street, Monday to Friday from 7 am to 3 pm.
3. Port Pass fees
Every Port Pass is subject to a tariff which must be paid by the applicant upon receiving the Pass. The tariff can also be paid by the employer according to an agreement with the QPA’s Security Officer
|Port Pass Fees|
|Initial request||$ 50,00|
|Replacement (lost/stolen/damaged)||$ 50,00|
|Replacement of front sticker||$ 25,00|
|Renewal (every 5 years)||$ 25,00|
|Activation after suspension by QPA||$ 25,00|
|Temporary Pass delivered by QPA||$ 25,00|
|Penalty if not returned||$ 50,00|
4. Production and delivery of the Port Pass
The Port Pass will be produced as soon as possible. It will be handed to the applicant up on the presentation of two (2) official and valid identity documents:
- Driver's licence
- Health Insurance Card
- Government ID
- A pass delivered by another Canadian port
The Quebec Port Authority reserves the right to refuse to issue a Port Pass if the motives of the request are not legitimate or do not justify the possession of such a card.
5. Port Pass: regulations in brief
Employees who must work in Restricted Areas (as defined in the Marine Transportation Security Regulations), as described in the Port Security Plan or in the Port’s user's security plans, must obtain a Port Pass.
5.1. The Port Pass is the piece of identification that a person requesting entry in a Restricted Area must show; it is the ID that Transport Canada requires holders to display on outer clothing and above the waist.
5.2. No one may loan a Port Pass.
5.3. Holders who lose thier Port Pass or whose pass has been stolen must notify the QPA immediately.
5.4. Port Passes may only be used in the performance of duties.
5.5. Port Passes may not be altered or otherwise modified.
5.6. Individuals are not allowed to receive a Port Pass without prior authorization. The QPA’s Security Officer is the person who assesses exceptional cases.
5.7. The company's Security Officer or designated employee must retrieve useless Port Passes and return them to QPA.
5.8. A company conducting business in the port and which needs Port Passes can pay the fees for its employees after making arrangements with the QPA’s Security Officer, including terms of payment, mailing and return of the Passes.
5.9. The Security Officer of a port user that holds a Security Certificate can include the distribution and return of the Port Passes of its employees and suppliers in its security plan. The company then takes the legal responsibility of their distribution and return. The Port Passes produced will be sent directly to the port user’s Security Officer.
5.10. An applicant for a Restricted Area 2 Pass (cruise business with Transportation Security Clearance) must first complete the Transportation Security Clearance form on Transport Canada’s website here, then contact QPA to make an appointment to complete the process (see contacts at the end of this section). This request is free of charge, but it is best to complete the request as soon as possible as it can take several months to process.
5.10.1 When the Security Clearance is granted, the Port Pass holder receives a new pass which indicates his clearance.
5.11 The holder will respect the applicable laws and the QPA’s regulations
5.12 For further details, please read the Safety, Traffic and Port Pass Regulations.
6. returning Port Passes
6.1. unused Port Passes must be immediately returned to the Port of Québec for cancellation.
6.2. Port Passes remain the property of the Port of Québec at all times. They must be returned upon request.
7. Suspension and confiscation of a Port Pass
7.1. A Port Pass will not be recognized as valid beyond its expiration date.
7.2. Any Port Pass not used for six (6) months at gate will be automatically invalidated, and its holder will have to prove that he still needs one to see it reactivated (fat no additional charge).
7.3. Anyone caught in the act of fraudulently using a Port Pass will have it immediately seized and will be the object of a formal complaint to the QPA’s Security Officer and Transport Canada, Marine Security. His access to the Port of Québec will immediately be suspended by the QPA’s Security Officer.
7.4. Port pass holders who do not respect the QPA’s regulations will have their Pass seized at once and their access to the Port of Québec immediately suspended by the QPA’s Security Officer.
8. Harbour Master’s Office / Control Centre contacts
For any questions regarding the Port Pass or the Transportation Security Clearance, contact the Control Center on weekdays, from 7 am to 3 pm
- Phone: 418 266-0760, ext. 5798
- Email: email@example.com
- Printable Port Pass Request Form
- Online Transportation Security Clearance Request Form (Transport Canada)
- Safety, Traffic and Port Pass Regulations
For any other question, contact the Harbour Master’s Office
- Phone: 418 648-3556
- Email: firstname.lastname@example.org