Port of Québec

Security

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The Quebec Port Authority (QPA) issues magnetic cards to grant access to its facilities and working sectors. The conditions of deliverance and of use of these cards are described in this section.

Please read carefully this section before sending your Access Card request. Any incomplete request will be rejected.

1. Who is entitled to obtain an Access Card?

  • Employees of the companies working in the Port of Quebec;
  • Suppliers of the companies working in the Port of Quebec;
  • Any other person who can justify his/her presence on the territory of the Port of Quebec with frequent passages.

2. How to ask for an Access Card?

2.1. Employees of the port’s users and of companies working in the Port of Quebec: Each user and company working in the Port of Quebec has a designated person who can authorize the Access Card requests. Please refer to this person.

2.2. Clients and suppliers of port’s users and of companies working in the Port of Quebec: The applicant must obtain from the company working in the port an authorization which must be sent in writing to the QPA’s Security Officer. Upon reception of this authorization, the Access Card will be issued.

2.3. Shipowners: Shipowners must send their Access Card requests to the QPA’s Security Officer for their employees and their suppliers.

2.4. Any other person: Any other applicant must receive an authorization from a Port’s user or from a company working in the Port of Quebec, or ask for an authorization from the QPA’s Security Officer.

2.5. To forward your request:

2.5.1. By Internet: the form is available online; click here. It must be transmitted by email when duly completed.

2.5.2. By email: you can ask for a form or send your completed form with a photo (digital in jpg format; low resolution accepted) of the applicant by email at harbourmaster@portquebec.ca.

2.5.3. In person: at the Quebec Port Authority’s office at 150 Dalhousie street, Monday to Friday from 7am to 3pm.

3. Sectors covered

The Access Card will grant you access to the sectors you need to go to at our automatic entrances of Beauport, Estuaire and Anse au Foulon.

4. Refundable security deposit

A refundable security deposit of $5 is requested for each Access Card, refundable with the card’s return. The deposit must be defrayed by the applicant or the employer after an agreement with QPA’s Security Officer. No deposit will be refunded if the card is not returned or is returned broken. No deposit will be refunded to an individual when his/her company paid for it, unless authorized by the company.

5. Production and delivery of the Access Card

The Access Card will be produced as soon as possible. It will be handed to the applicant on presentation of two (2) official identity papers:

  • Valid driving license
  • Health Insurance Card
  • Passport
  • Governmental picture ID card
  • A pass delivered by another Canadian port

The Quebec Port Authority reserves the right to refuse to deliver an Access Card if the motives of the request are not legitimate or do not justify the possession of such a card.

6. Restricted Area Pass

Employees who must work in the Restricted Areas (as defined in the Marine Transportation Security Regulations), as shown in the Port Security Plan or in the Port’s users Security Plans, must obtain a Restricted Area Pass.

6.1. The Restricted Area Pass does not replace the Access Card; those documents are independent from one another and have their own purpose. The Restricted Area Pass will not be taken into account to access the port.

6.2. The Restricted Area Pass is the identification that a person requesting the entry in a Restricted Area must show; it is the identification that Transport Canada demands to display on the outer clothing and above the waist.

6.3. The Restricted Area Pass will be produced upon request from the Security Officer of each company, or from a responsible person of a company when there is no Security Officer; nobody will be allowed to present a personal request. The QPA’s Security Officer is the person who judges exceptional cases.

6.4. Companies that are not regular port users must be sponsored by a port user.

6.5. The Company Security Officers and the other company responsibles are the ones who must take back the useless Restricted Area Passes and send them back to the QPA.

6.6. The Restricted Area Pass is a very sensitive card, we therefore request a $50 security deposit payable by check (at “Quebec Port Authority”) from people who receive one.

6.7. A company making business in the port and which needs Restricted Area Passes can pay the security deposit for its employees after taking arrangements with QPA’s Security Officer which include payments, expedition and return of the Passes.

6.8. The Security Officer of a port’s user which holds a Security Certificate can include in it the responsibility of distribution and return of the Restricted Area Passes of its employees and suppliers. The company then takes the legal responsibility of it. The port’s user doing so does not have to pay the security deposit.

6.9. An applicant for a Restricted Area 2 Pass must contact the QPA’s Security Officer to make an appointment to complete his/her Security Clearance request, including fingerprinting. This request is free of charge, but it can take several months to proceed so it is better to fill the request as soon as possible.

6.9.1. The applicant must fill the Security Clearance application form prior to his/her appointment. The Security Clearance form is available here. To see how to fill the form and the list of documents required, click here.

6.9.2. When the Security Clearance is granted, the Restricted Area Pass holder receives a new one with a blue frame around the photo and the mention “HS” written in red.

7. Access Card and Restricted Area Pass main rules

7.1. The holder will respect applicable laws and QPA’s regulations.

7.2. No one can loan or give an Access Card or a Restricted Area Pass.

7.3. The holder who loses his/her Access Card or his/her Restricted Area Pass or has them stolen must warn the QPA immediately.

7.4. No one can use his/her Access Card or his/her Restricted Area Pass if not in the performance of his/her duties.

7.5. No one can alter or otherwise modify his/her Access Card or his/her Restricted Area Pass.

8. Card’s return

8.1. Each useless Access Card or Restricted Area Pass must be immediately returned to the Port of Quebec for cancellation and refund.

8.2. Every Access Card and Restricted Area Pass remains the property of the Port of Quebec at all time. They must be handed back on request.

9. Suspension and confiscation

9.1. No Access Card or Restricted Area Pass will be recognized as valid when its expiration date is passed.

9.2. Any Access Card not used for six (6) months will be automatically invalidated, and its holder will have to prove that he still needs one to see it reactivated.

9.3. Anyone caught in the act of fraudulently using an Access Card or a Restricted Area Pass will have its documents seized and will be the object of a formal complaint to the QPA’s Security Officer and Transport Canada, Marine Security. His/Her access to the Port of Quebec will immediately be suspended by QPA’s Security Officer.

9.4. Any holder of an Access Card or a Restricted Area Pass who do not respect QPA’s regulations will see his/her documents seized at once and his/her access to the Port of Quebec will immediately be suspended by QPA’s Security Officer.

10. Harbour Master’s office contacts

Last Received Data :
2017/05/26 at 08:42

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